+27 12 349 1301 reachus@zoomination.co.za
Wednesday, April 24, 2024
Automation

DEAR BUSINESS OWNER: WHEN WAS THE LAST TIME YOU SERVICED YOUR BUSINESS?

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You’ve taken your car in for a service before right? It’s pretty straightforward.

Every 15,000 or so kilometres, you take your car to the nearest dealership and let the experts rip your car apart, checking that everything works together like a beautiful symphony. Your conductor, long overworked and tired, is thrown out into the street and replaced. The entire row of first and second violinists? Scrap ‘em, they’ve sucked for years.

You get to stay French Horns. And so the car is put back together – fresh and new to the touch. Our other alternative is letting our cars die a slow death, as the “expensive noises” start to increase in loudness and frequency… This poses a risk to your life, as our non-roadworthy car becomes even more non-roadworthy.

So, if safety is the goal with our cars, because they carry our lives forward… Why does it feel like business owners never think to consider whether their businesses could be run better?

Our businesses carries our livelihoods forward too, don’t they? We could do the same thing, delivering our business experts, for them to check it out and get it running smoothly again.

This is where automation comes in. When was the last time you had someone come in and help your systems run better?

CONSULT WITH BUSINESS EXPERTS

Ever heard of “been there, done that?” Well, we have. Last year in fact. At Zoomination (our weekly online training company), we had to check our systems to discover the inefficiencies we had created. And did we have them. In the places that you least expect. Even as an online business, because we didn’t know what we were missing, we had caused so much duplicate work – it was scary! We brought an efficiency expert onboard and with the power of investigating new technology (designed to make you more efficient as a company) – we now do the same things in a 1/5th of the time… Now that we’ve done this, we can definitely see the changes. Our staff our less stressed, doing less mundane work, freeing us all up to creatively helping our clients and building Zoomination up.

(P.S. most of these technologies are free to begin with, giving you a chance to try them on for size.)

BUSINESS AUTOMATION MAKES ADMIN WORK JUST SO MUCH LESS OF A HASSLE

Nobody really likes to do admin. Don’t let the admin department to tell you anything different. There are so many ways to automate your admin, accounting, outbound communication systems with clientele, VAT months etc. These allow you to truly see what your business is: A Profit Machine – Put something in – Get something out.

technologies are built every day with this in mind. If they’re already there… why not take the time to start investigating them?

QUICK TIP: HOW TO ELIMINATE EMAILING INSIDE YOU COMPANY

Here’s the thing about sending information around your business via email – it takes too long! Then you have to imagine the emotional impact your “Trust this email finds you well” introduction has on Lucy from Accounts. We find so many businesses relying on email, when they could simply invest in a Dropbox account with a Terabyte storage!

Want files quickly? Click!

Businesses can run like finely tuned machines. But it begs the question – how long has it been since your business had a check-up?